How to Customize the Quick Access Toolbar

The Quick Access Toolbar is the small row of buttons in the top-left corner of Excel. By default it shows three or four commands, such as Save, Undo and Redo. If you use a command often, add it here so it’s always one click away, whichever tab is open.

Using Microsoft 365? If you don’t see the toolbar, right-click the Ribbon and click Show Quick Access Toolbar.

Add a command from the Ribbon

1. Right-click the command you want to add, then click Add to Quick Access Toolbar. In this example, we add Shapes from the Insert tab.

   

2. The Shapes button now appears in the Quick Access Toolbar.

   

3. To remove a command, right-click it in the toolbar and click Remove from Quick Access Toolbar.

   

Add a command that isn’t on the Ribbon

Some useful commands, like the Windows Calculator, aren’t on the Ribbon at all. You can still add them to the toolbar:

1. Click the small down arrow at the end of the Quick Access Toolbar.

2. Click More Commands.

   

3. Under Choose commands from, select Commands Not in the Ribbon.

4. Scroll down, select Calculator, and click Add.

5. Click OK.

   

Result: the Calculator button is added to the Quick Access Toolbar.

You can add or remove any command this way, so the toolbar always holds the tools you reach for most.